An effective agenda goes beyond start time, location, topics, and durations. Effective agendas do the following:
Having said all this, there is a guiding principle the meeting owner needs to follow: The meeting owner drives the agenda, not the other way around. There are times where you may have a concise meeting purpose and specific agenda items to address the meeting purpose, but the actual meeting deviates from the agenda. Be open to the agenda change; just make sure the meeting purpose is still being met. Doing this requires the meeting owner be very in-tune to what is going on in the meeting and footing it back to what is happening on the agenda. If the actual meeting is deviating from the agenda, the meeting owner needs to consciously decide if the deviation is appropriate or if it needs to be nipped in the bud. There’s no secret sauce on this; it means keeping the original meeting’s purpose in mind, observing what is actually happening in the meeting, and continually assessing whether the meeting’s purpose is being met.
So, what are some good tips to developing effective agenda? Consider these next time you have to plan a meeting:
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